Privacy policy

1. Introduction

At Orient Fashion Exports (India) Pvt. Ltd., operating as Orient Fashions (“Orient Fashions”, “Company”, “we”, “our”, or “us”), we are committed to respecting and protecting the privacy of individuals who interact with our website and business.

Headquartered in New Delhi, India, Orient Fashions is an apparel manufacturing and export house serving clients across international markets. We recognise the importance of responsible data handling and maintaining transparency in the collection, use, storage, and protection of personal information.

This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information obtained through our website, www.orientfashions.com (the “Website”), including information submitted through business enquiries, recruitment applications, and other website interactions.

We are committed to handling personal information in accordance with applicable data protection laws and regulations.

2. Scope of this privacy policy

This Privacy Policy applies to individuals interacting with our Website, including:

• Visitors exploring our company information, manufacturing capabilities, facilities, and services.
• Prospective and existing buyers, suppliers, and business partners.
• Individuals submitting business enquiries or requesting information.
• Candidates applying for employment opportunities.
• Visitors accessing or downloading company brochures, profiles, or other resources.

This Policy primarily concerns personal information collected through our Website and related communications. Separate privacy notices or agreements may apply to employment records, manufacturing operations, and other business activities conducted outside the Website.

3. Information we collect

Depending on how you interact with our Website, we may collect the following categories of personal information.

3.1 Information provided voluntarily

When submitting an enquiry or contacting us through our Website, you may provide:

• Name and professional contact information.
• Company or organisation details.
• Country or geographical location.
• Business enquiries, messages, and correspondence.
• Any additional information voluntarily submitted.

3.2 Recruitment information

When applying for employment opportunities, we may collect:

• Name and contact information.
• Curriculum vitae (CV) or résumé.
• Educational qualifications and professional experience.
• Employment history and relevant skills.
• Other information voluntarily submitted during recruitment.

Recruitment information is used to assess applications, communicate with candidates, and administer recruitment processes.

3.3 Technical and website information

When accessing our Website, certain technical information may be collected automatically through our website infrastructure, including:

• Internet Protocol (IP) address.
• Browser type and version.
• Device type and operating system.
• Date and time of website access.
• Technical logs relating to website functionality and security.

The precise information collected depends on the technical configuration of the Website.

4. How we use personal information

We collect and process personal information for specified, lawful business purposes, including:

Business communication: Responding to enquiries, providing requested information, and communicating with existing or prospective business partners.

Commercial relationships: Facilitating discussions regarding apparel manufacturing, sourcing, production capabilities, exports, and potential business collaborations.

Recruitment and employment: Reviewing employment applications, assessing candidate suitability, communicating regarding opportunities, and managing recruitment processes.

Website operations: Maintaining, operating, troubleshooting, and improving the functionality, accessibility, reliability, and security of our Website.

Legal and regulatory compliance: Complying with applicable laws, regulatory obligations, and lawful requests from relevant authorities.

We do not currently operate a newsletter subscription service or use website enquiries for routine promotional email campaigns.

We will not use personal information for unrelated purposes without an appropriate lawful basis or additional consent where required.

5. Legal basis for processing personal information

We process personal information on lawful grounds applicable to the relevant jurisdiction and processing activity.

Depending on the circumstances, these may include:

• Consent: Where an individual has provided valid consent for a specified purpose.
• Contractual necessity: Where processing is required to fulfil a contract or take steps requested before entering into one.
• Legitimate interests: Where permitted by applicable law, for appropriate business communications, website security, and management of professional relationships.
• Legal obligations: Where processing is necessary to comply with applicable legal or regulatory requirements.

Where Indian data protection legislation applies, personal information will be processed on grounds permitted under the applicable provisions of that legislation, including consent and specified legitimate uses where available.

6. Cookies and website technologies

Our Website uses essential cookies where necessary to support its basic functionality, operation, and security.

Essential cookies may be used to:

• Enable core website functions.
• Maintain website stability and performance.
• Support secure browsing and technical operations.
• Facilitate the proper functioning of website features.

Other than the optional Google Maps view described below, we do not currently use non-essential cookies for advertising, behavioural profiling, or marketing analytics.

6.1 Google Maps

Our Contact page includes an optional Google Maps view showing our location. The map is provided by Google, and it does not load automatically. It loads only if you choose to show it.

When the map loads, Google may set its own cookies and collect information such as your IP address and how you interact with the map. Google processes this information under its own Privacy Policy, and we do not control these cookies or the information Google collects.

We rely on your consent to load the map. If you choose to show it, we remember that choice in your browser so the map loads on later visits. You can withdraw your consent at any time by selecting “Stop loading Google Maps” below the map, or by clearing your browser’s stored data. If you prefer not to load the map, you can open our location directly on Google Maps instead.

Visitors may manage or restrict cookies through their browser settings. However, disabling certain essential cookies may affect the functionality of the Website.

If additional analytics, advertising, or non-essential tracking technologies are introduced in the future, we will update this Privacy Policy and implement any notices or consent mechanisms required by applicable law.

7. Sharing and disclosure of personal information

Orient Fashions does not sell personal information to third parties.

Personal information submitted through our Website may be accessed by authorised personnel within relevant company departments, including Human Resources and teams responsible for business enquiries, communications, and commercial relationships.

Where necessary and lawful, personal information may also be disclosed to:

• Technology and service providers: Organisations providing website infrastructure, email services, technical support, or other operational services.
• Professional advisers: Legal, regulatory, or other professional advisers where disclosure is reasonably necessary.
• Regulatory and legal authorities: Government authorities, regulators, courts, or law enforcement agencies where disclosure is required or permitted by applicable law.

Access to personal information is intended to be limited to individuals and service providers with a legitimate operational requirement.

Where third parties process personal information on our behalf, we will seek to maintain appropriate confidentiality and data protection safeguards as required by applicable law.

8. International data processing and transfers

Orient Fashions operates from India and maintains business relationships with organisations across Europe, the United Kingdom, the United States, Canada, Australia, and other international markets.

As part of our business communications and website operations, personal information may be processed, accessed, or transferred across jurisdictions.

Where international transfers of personal information occur, we will comply with applicable data protection requirements and implement appropriate safeguards where legally required.

Such safeguards may include contractual protections or other legally recognised transfer mechanisms, depending on the relevant jurisdiction and circumstances.

The locations of our website hosting, email infrastructure, and other relevant data-processing services are subject to technical verification.

9. Data security

We recognise the importance of safeguarding personal information against unauthorised access, misuse, alteration, loss, or disclosure.

Orient Fashions seeks to maintain appropriate organisational and technical security measures proportionate to the nature of the information processed and the associated risks.

These measures are intended to support the confidentiality, integrity, and availability of personal information and are reviewed as our website infrastructure and business requirements evolve.

However, no method of transmission over the internet or electronic storage can be guaranteed to be completely secure.

Visitors are encouraged not to submit unnecessary sensitive personal information through general website enquiry forms.

10. Data retention

Orient Fashions retains personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, subject to applicable legal, regulatory, and contractual obligations.

Our standard retention periods are as follows:

10.1 Recruitment applications

Personal information, including CVs, résumés, and supporting documents submitted by unsuccessful job applicants, will generally be retained for up to 12 months following the closure of the relevant recruitment process.

After this period, such information will be securely deleted or anonymised unless a longer retention period is required or permitted by applicable law and supported by an appropriate lawful basis.

Information relating to successful applicants who become employees may be retained in accordance with separate employee recordkeeping policies and applicable legal requirements.

10.2 Business enquiries and correspondence

Personal information collected through general business enquiries and professional communications will generally be retained for up to 24 months following the last meaningful interaction.

Information associated with ongoing commercial relationships, contractual obligations, legal requirements, or legitimate business recordkeeping needs may be retained for longer where permitted by applicable law.

10.3 Technical website information

Technical website information and security-related logs will generally be retained for up to 90 days, unless a longer retention period is necessary for security investigations, legal obligations, dispute resolution, or other lawful purposes.

10.4 Secure disposal

When personal information is no longer required, we will take appropriate measures to securely delete, anonymise, or otherwise dispose of it, subject to applicable legal obligations.

Retention periods may be reviewed and updated to reflect changes in legal requirements, operational needs, or data management practices.

11. Individual privacy rights

Depending on the applicable jurisdiction and circumstances, individuals may have certain rights relating to their personal information, including:

• Requesting access to personal information held about them.
• Requesting correction or updating of inaccurate or incomplete information.
• Requesting deletion or erasure of personal information, subject to applicable exceptions.
• Withdrawing consent where processing is based on consent.
• Objecting to or requesting restriction of certain processing activities, where legally available.
• Requesting data portability where applicable.
• Raising concerns or complaints regarding the handling of personal information.

Certain additional rights may apply under Indian or international data protection legislation.

To exercise applicable privacy rights or submit a related enquiry, please contact info@orientfashions.com.

We will review and respond to requests in accordance with applicable legal requirements. We may request information necessary to verify your identity before fulfilling certain requests.

Where applicable, individuals may also have the right to raise a complaint with the relevant data protection authority.

12. Children’s privacy

Our Website is intended for business and professional audiences and is not directed towards individuals under the age of 18.

We do not knowingly seek to collect personal information from children through our Website.

If we become aware that personal information relating to a child has been collected in circumstances inconsistent with applicable law, we will take appropriate steps to address the matter, including deletion where required.

13. Third-party websites and external links

Our Website may contain links to external websites, platforms, or resources operated by third parties.

These websites may have their own privacy policies and data handling practices, which are independent of Orient Fashions.

We encourage visitors to review the privacy policies of third-party websites before providing personal information.

Orient Fashions is not responsible for the privacy practices or content of third-party websites outside our control.

14. Changes to this privacy policy

We may periodically review and update this Privacy Policy to reflect changes in our Website, business practices, technology, or applicable legal and regulatory requirements.

Any revised version will be published on this page with an updated effective date.

Where required by applicable law, we will provide additional notice or obtain consent in relation to material changes.

We encourage visitors to review this Privacy Policy periodically.

15. Contact information and privacy enquiries

For questions, concerns, or requests regarding this Privacy Policy or the handling of personal information, please contact:

We will review privacy-related concerns and respond in accordance with applicable legal requirements.